What is computer aided facilities management CAFM Definition:
Today facility managers are highly challenged with various requirements like maximizing the utilization of the assets, enhancing the workers efficiency, controlling the costs and increasing the efficiency of the facility. To address these challenges, computer aided facilities management solutions help to manage the work force; it helps to plan the physical space in an effective way, To manager the inventory, to manage the assets and the sub components, to monitor the various maintenance activities, to manage properties located in different locations, to manage various contractors and sub-contractors, to manage the cost incurred for maintaining the assets / equipment's and more in an effective way. Benefits of using CAFM Software:
Today in this globalization era, it is becoming difficult for facilities management professionals to manage the facilities. Spread sheets/manual documents are not able to meet the growing responsibilities of facilities professionals. Computer aided facilities management (CAFM) can benefit in different ways:
It helps to increase productivity:
Today in an organization everyone uses facility information. When facility information is readily available, executives can access it quickly and report on the information availability rather than going through spread sheets to access the information. CAFM helps to increase productivity in an organization by enabling the executive to search and find the reports easily. Reduce resource costs:
CAFM helps facility professionals to make better decision in managing the resources for their organization. Facility managers will have clear understanding of space and occupancy data, lease details, property details, inventory. Discussion for costlier issues like new building construction can be easier with the help of real-time, reliable and accurate CAFM software in hand. Efficient use of space:
Every organization will have a multiple departmental space requirements. CAFM software will help facility managers to visualize the space available with real time information and how many spaces are currently occupied and how many are currently vacant Can be viewed. This helps the facility professionals to plan and use the existing space more efficiently. Customer service can be improved:
CAFM software will help facility managers to provide quick and effective customer service by automating the maintenance activities. Scheduled maintenance activities and mobile sms and email notifications will ensure that facility managers will never forget the task. Availability of Reports:
CAFM software will provide all data available in a single centralized system, which makes data readily available whenever anyone requires. Web based CAFM software will provide data in real time and up-to-date and accurate. Data related to maintenance activities, equipment information, asset details, maintenance scheduling information, vendor information, and employee information can be availed readily. Structured process flow:
CAFM Software can help the organization to streamline the facility operations, managing assets, equipment, employee, lessor, property, space, reporting, contracts and more. Avoid communication gaps:
Web based CAFM Software can help facility managers to communicate facility details, space information, share the reports and share the maintenance request details to concern employee. Approvals can be made easier by submitting the completed tasks to the managers via internet or intranet. Facility managers can view pending tasks, requested maintenance tasks, completed maintenance tasks. CAFM software will also help facility managers to evaluate the efficiency level of the employees by defining the service level agreements for each task. Features of computer aided facilities management
- Single point of control over all the assets.
- Manage all type of assets related to HVAC, Electrical, Mechanical, Plumbing, office Equipment's and much more.
- Manage space details of the facility.
- Manage geographical details, warranty details of an asset, depreciation value of the facility, technical specifications, employee responsible to manage the asset, spare parts to maintain, maintenance details of the asset.
- Lifecycle information of an asset like cost of maintenance activity, man power details, maintenance schedules, materials utilized can be managed.
- Operations manuals can be managed for each maintenance activity.
|
